Have you received a new job offer that you need to reject? Are you struggling with knowing the best steps to follow in this process?
In this article, we will walk you through how to reject a job offer in 3 simple steps.
How to Respond to a Job Offer Email: Overview
A job offer is basically a written formal and legal document that a company or a corporation offers for individuals that they want to join their teams.
A job offer includes: position name, salary, benefits, working hours, job responsibilities, number of days off, employment start and end date, company’s structure, and reporting method.
How to Reject a Job Offer: 3 Steps
1. Express your gratitude.
2. State your purpose professionally and briefly.
3. Stay in touch.
1. Express your gratitude:
The first tip you need to follow is to express your gratitude for the job offer you have received and for the time spent by the hiring management to review your application and arrange for your interview.
2. State your purpose professionally and briefly:
You should attempt to mention the reason behind declining the offer but in a professional, polite, and briefed approach.
Start by mentioning the positive aspects provided by the company and then mention the reasons you have in mind.
Some examples can be: receiving a better offer, the received offer is not matching your career’s progress and expectations, or the position is not matching for your skills and capabilities.
3. Stay in touch:
The final step on how to reject a job offer is to professionally stay in touch with companies and corporations. We advise you to build communication opportunities always as this simply lead to future career endeavors.
How to Reject a Job Offer: Some Tips to Consider
1. Respond quickly.
2. Provide recommendations.
3. Keep your email short and concise.
4. Make a phone call if needed.
1. Respond quickly:
It is recommended to respond quickly to the job offer you receive.
Employers need to proceed with finding new candidates since you want to decline the offer; therefore, try to respond promptly.
2. Provide recommendations:
It is professional to provide some suggested candidates’ names when you decline the offer.
This way you can show your gratitude to the company you have been interviewing with and you can benefit other people who might find a better opportunity for their careers through this job offer.
3. Keep your email short and concise:
Make sure you email is drafted in a professional, short, and direct to the point manner.
Start with the usual professional greeting, confirm the receipt of the offer, state your answer, provide a valid reason for declining the offer, and finish with a professional greeting.
4. Make a phone call if needed:
If you feel like you need to arrange a phone call to discuss things further, then suggest having a call with the employer.
Make sure your conversation is professional and direct to the point always.
In this article, we have walked you through how to reject a job offer. We hope you find this useful!
